Harborne Landlord Fees
Service
Charge (including VAT)
Service
Set-up fee - Fully Managed & Rent Collection
Agree the market rent & find a tenant in accordance with the landlord terms of business; Advise on refurbishment, provide guidance on compliance with statutory provisions & letting consents, carry out accompanied viewings (as appropriate), Market the property & advertise on relevant portals, Erect board outside property in accordance with Town & Country Planning Act 1990, Advise on non-resident tax status & HMRC (if relevant). Also included in the fee is a colour inventory and schedule of condition, all tenant and guarantor references and a colour check-out report on vacation of tenants.
Charge (including VAT)
Based on a fixed fee of £750 inc VAT.
Service
Management Fee %
Collect & remit the monthly rent received, pursue non-payment of rent & provide advice on rent arrears actions, deduct commission & other works, advise all relevant utility providers of changes, undertake management visits & notify landlord of the outcome, arrange routine repairs & instruct approved contractors, hold keys throughout the tenancy term, make any HMRC deduction & provide tenant with the NRL8 (if relevant).
Charge (including VAT)
14.4% of the rent pcm.
Service
Rent Protection Insurance (RRP)
A monthly amount from £36 pcm for rents below £2000 pcm, automatically renewed
Charge (including VAT)
Rents above £2000pcm. Quote Available on Request.
Service
Rent Collection Fee %
Collect & remit the monthly rent received, deduct commission & other works, pursue non-payment of rent & provide advice on rent arrears actions, make any HMRC deduction & provide tenant with the NRL8 (if relevant).
Charge (including VAT)
9.6% inc VAT.
Service
Set Up Fee - Tenant Find/Let Only
Agree the market rent & find a tenant in accordance with the landlord terms of business; advise on refurbishment, provide guidance on compliance with statutory provisions & letting consents, carry out accompanied viewings (as appropriate), Market the property & advertise on relevant portals, Erect board outside property in accordance with Town & Country Planning Act 1990, Advise on non-resident tax status & HMRC (if relevant). Collect & remit initial months’ rent received, agree collection of any shortfall & payment method, provide tenant with method of payment, deduct any pre-tenancy invoices, make any HMRC deduction & provide tenant with the NRL8 (if relevant).
Charge (including VAT)
90% of the first months rent with a minimum fee of £900.00 inc VAT.
Service
Deposit Registration Fee, per Annum - Based on a fixed fee
All Tenants deposits must be registered by law. This fee is for Registering landlord & tenant details & protect the security deposit with a Government-authorised Scheme, provide the tenant(s) with the Deposit Certificate & Prescribed Information within 30 days of the payment of the Deposit.
Charge (including VAT)
£0 for Managed/Rent Collection, £90 inc VAT for Find Tenant/Let Only.
Service
Tenant Referencing Fee
Referencing (identity, immigration & visa confirmation, financial credit checks, obtaining references from current or previous employers / landlords) & any other relevant information to assess affordability.
Charge (including VAT)
Included within the set-up fee.
Service
Renewal Fee (Managed and Rent Collection)
Contract negotiation, amending & updating terms & arranging a further tenancy & agreements if both parties agree.
Charge (including VAT)
£144 inc VAT.
Service
Renewal Fee (Tenant Find/Let Only)
Contract negotiation, amending & updating terms & arranging a further tenancy & agreements if both parties agree.
Charge (including VAT)
£300 inc VAT.
Service
Withdrawal Fee
If you instruct us to proceed with a proposed Tenancy & subsequently withdraw your instructions, before the completion of the Tenancy documentation you agree to meet the reasonable costs & expenses incurred by us & pay a contribution towards our advertising costs.
Charge (including VAT)
£750 inc VAT.
Service
Quarterly Submission of Non-Resident to HMRC
This fee is charged to remit & balance the financial return to HMRC quarterly & respond to any specific query relating to the return from the landlord or HMRC. An Annual submission is also required.
Charge (including VAT)
£225 inc VAT quarterly.
Service
Annual Submission of Non-Resident Landlords to HMRC
Charge (including VAT)
£225 inc VAT quarterly.
Service
Annual Summary Statement
This fee is charged to produce a single summary statement of those monthly statements already sent.
Charge (including VAT)
£72 inc VAT annually.
Service
Preparation of Section 8 Notice Documentation Pack (Managed/Rent Collection only)
Collation & reproduction of copy documents including tenancy, references, deposit, inventory, contemporaneous system notes etc
Charge (including VAT)
£108 inc VAT.
Service
Preparation of Section 13 Notice Documentation Pack (Managed/Rent Collection only)
Negotiating a rental increase on a periodic tenancy and the preparation and issuing of Section 13 Notice to tenants.
Charge (including VAT)
£90 inc VAT.
Service
Preparation of Section 21 Notice Documentation Pack (Managed/Rent Collection only)
Preparation & issuing of all the required tenancy documents to service legal notice to vacate and delivering it to a tenant either via email/hand/post/document exchange.
Charge (including VAT)
£90 inc VAT.
Service
Court Attendance
To attend with &/or represent you in Court – eg; eviction of tenant(s). Expenses would include travel, accommodation & parking where applicable.
Charge (including VAT)
£480 + expenses.
Service
Dispute Fee
In the event that a settlement cannot be made as us acting as Stakeholder. This fee covers compiling the relevant documentation to support the landlord’s position
Charge (including VAT)
£540 inc VAT
Service
Statutory Declaration Form
In the event that one party requests for the deposit to be returned to them but the other party does not respond to this request. This fee is applicable and covers the cost of the director getting the document witnessed by a solicitor and then processed through the correct channels.
Charge (including VAT)
£150 inc VAT.
Service
Anti Money Laundering Check
To meet current legislation as of 14th May 2025 all landlords are required to complete financial Sanctions, KYC and ownership's checks. This check is completed through a third party assured compliance checker.
Charge (including VAT)
£0 for managed and rent collection, £42 inc VAT per owner annually for Find Tenant/Let Only.
Service
EPC
To arrange access and retain certificate.
Charge (including VAT)
£180 inc VAT.
Service
Gas Safety Cert/Check
To arrange access and retain certificate.
Charge (including VAT)
£96 inc VAT.
Service
Smoke/Carbon Monoxide alarm installation
Arranging the installation of the smoke and carbon monoxide alarms.
Charge (including VAT)
£60.00 inc VAT per alarm.
Service
Portable Appliance Test (PAT)
To arrange access and retain certificate.
Charge (including VAT)
Quote on Request
Service
Legionnaires Risk Assessment
To arrange access and retain certificate.
Charge (including VAT)
Quote on Request
Service
EICR (electrical installation condition report)
To arrange access and retain certificate.
Charge (including VAT)
£228 inc VAT.
Service
Changing light bulbs
This fee covers the cost for time taken to arrange for light bulbs to be installed/replaced through no fault of any tenants, where not supplied by landlord or at additional request.
Charge (including VAT)
£25 plus cost of bulb(s).
Service
Key cutting
This fee covers the costs for time taken to cut keys or arrange replacement keys, permits, electronic door fobs where not supplied by the landlord.
Charge (including VAT)
£25 plus cost of key(s).
Service
Photocopies of Inventory/Tenancy Agreement, per document
Charge (including VAT)
£15 inc VAT.
Service
Letter for mortgage purposes
Charge (including VAT)
£90 inc VAT.
Service
Work supervision and arrangement fees
For cost of repairs & maintenance work for work carried out in excess of £500.00.
Charge (including VAT)
12% of work value
Service
Pre or Post Tenancy Work Arrangement
Fee for time spent in arranging quotes & organising repairs, prior to the letting of the Premises should a let not proceed, or during vacant periods.
Charge (including VAT)
£75 per quote.
Service
Care-Taking Service
Per visit for visiting and checking the Premises during void periods
Charge (including VAT)
£30 per visit
Service
Administration charge for additional services carried out upon your written request
Charge (including VAT)
£60 per service.
Service
Transparency with Referral Fee Disclosure
The 3rd Party Supplier List and/or the Landlord Price List is not an exhaustive list. If you use one of our designated contractors or 3rd party suppliers or we arrange a service with a contractor or 3rd party supplier for you we may charge a fee that is included in the price (this can range from 1% - 50% on top of the contractors price) details of which are available upon request before proceeding.
Charge (including VAT)
Please see Supplier List & Referral Fee Disclosure Form for more information