Your privacy is important to us which is why we will always respect your data and never sell it on to third parties.
Hunters is a trading style of Hunters Property Group Limited, a company registered in England & Wales with company number 03947557 and whose registered office is located at Apollo House, Eboracum Way, York, YO31 7RE. VAT Reg No: 918 0230 50.
Hunters is a franchised network that includes a number of independently owned companies, partnerships and sole traders who have a licence to use the Hunters brand, under their own company identity, details of which can be found on their branch page at hunters.com.
What information do we collect about you and why?
We collect information about you when you register with us or use our services. We also collect information when you voluntarily complete customer surveys and provide feedback. Website usage information is collected using cookies.
When you contact us, book a valuation, request property details or register an interest in the services we provide, we need to know your name, postal address, email address and contact telephone number.
We gather this information to allow us to process your registration, any valuation or viewing bookings you make for a property. The relevant information is then used by us, our agents and sub-contractors to provide any services requested by you and to communicate with you on any matter relating to the provision of the service in general.
We may also use aggregate information and statistics for the purpose of monitoring website usage in order to help us develop the website and our services and may provide such aggregate information to third parties. These statistics will not include information that can be used to identify any individual.
From time to time we may provide your information to our customer service department for research and analysis purposes so that we can monitor and improve the services we provide. We or our agents and sub-contractors may contact you by post, email or telephone to ask you for your feedback and comments on our services.
How will we use information about you?
- To comply with our legal and regulatory obligations
- To perform a contract with you or to take steps at your request before entering into a contract
- To fulfil our legitimate interest, we use your personal data in order to deploy and develop our products or services, to improve our risk management and to defend our legal rights.
We collect personal information about you to provide you with the service you have requested and, if you agree, to email you about other products and services we think may be of interest to you.
We use your information collected from the website to personalise your repeat visits to our website.
We would like to send you information about products and services of ours and other businesses carefully selected (a list of preferred suppliers can be located on each branch page of the website) by us to contact you in writing, by telephone or by email to offer you content, advertisements, products and services that we believe may be of interest to you.
We may also wish to provide you with information about special features of our website or any other service or products we think may be of interest to you.
Hunters will not share your information for marketing purposes with companies outside the Hunters network, without your permission.
If you have consented to receive marketing, you may opt out at any time. You have a right at any time to stop us from contacting you for marketing purposes or giving your information to other members of the Hunters group and carefully selected businesses.
If you no longer wish to be contacted for marketing purposes, please contact our marketing team at email@example.com
How we protect your information
All personal data is stored securely in accordance with the EU General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR).
The internet is not a secure medium. We use the most up-to-date technologies to protect the information you give us. We also keep your information confidential. The internal procedures of Hunters cover the storage, access and disclosure of your information.
Owing to the global nature of the internet infrastructure, the information you provide may be transferred in transit to countries outside the European Economic Area that do not have similar protections in place regarding your data and its use as set out in this policy. However, we have taken the steps outlined above to try to improve the security of your information.
How long we retain your information
Personal data will only be retained for as long as necessary for the purpose of processing. However, the retention periods can differ based on the purpose the data was provided, the requirements of the business, and the lawful basis for processing.
Within our business activities there are some legal requirements which apply to the retention of personal data; the minimum retention period is 12 months and the maximum retention period is 7 years from the date the transaction concluded.
In the absence of any legal requirements, data is to be deleted when:
- the purpose for which it was provided is no longer valid; or
- the data subject has withdrawn consent; or
- the data is no longer up to date
Your rights as a user of this website
As a user you have the following rights:
- A right to be informed about our collection and use of personal information;
- A right of access to the personal information we hold about you;
- A right to rectification if any personal information we hold about you is inaccurate or incomplete;
- A right to ask us to delete any personal information held about you unless we are obliged to retain the information for other legal reasons;
- A right to restrict or prevent the processing of your personal information;
- A right to data portability (obtaining a copy of your data to re-use with another service or organisation);
- A right to object to the use of your data for particular purposes.
If the business is sold
If this business is sold or integrated with another business your details may be disclosed to our advisors and any prospective purchasers and their advisors and will be passed on to the new owners of the business.
Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity.
For further information visit www.aboutcookies.org or www.allaboutcookies.org
You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However in a few cases some of our website features may not function as a result.
How to contact us
by email firstname.lastname@example.org
or write to us at: Hunters, Privacy Team, Apollo House, Eboracum Way, York, YO31 7RE.
All complaints will be handled under our complaints policy which can be found by clicking on this link: Hunters Complaints Procedure
If you remain dissatisfied then you have the right to lodge a complaint with a supervisory authority, for UK data protection issues this is:
The Information Commissioners Office (ICO)
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Suppliers List (third-party services information list)
Data Controller Information
Hunters Property Group Limited 03947557 registered address Apollo House, Eboracum Way, York, YO31 7RE are registered with the Information Commissioners Office under registration number: Z662539X.
All our partners have confirmed they comply with the General Data Protection Regulations when holding and handling your data, and where applicable are registered with the Information Commissioners Office.
We confirm that we will share your personal data with the following to comply with our legal obligations.
Anti Money Laundering Checks – Sales Only
Estate Technical Solutions Ltd (t/a ETSOS)
Energy Performance Certificates – Sales and Lettings
Energy Assessor Andrew Kendra
Energy Assessor Maria Woodley
Energy Assessor Tony Robinson
Energy Assessor Tony Clarke
Energy Assessor Mike Gaskin
Tenant Referencing and Right to Rent Checks – Lettings Only
We confirm that we will share your personal data with the following to comply with our legitimate interests.
RealCube – Sales and Lettings
RealCube is our Customer Relationship Management System where all data is stored and accessed.
Email Marketing Provider – Sales and Lettings
Brief Your Market Provide email marketing services to the customers who sign up to receive our newsletters.
Utility Providers to assign the utilities into the name of the tenant – Lettings Only
Tenant Shop Limited
Financial Verification to put forward a property offer – Sales Only
Mortgage Advice Bureau
If you consent when asked we would like to forward your information to selected third parties the details of which are below:
Photographers – Sales and Lettings
Property Tours – Sales and Lettings
Conveyancing Services – Sales Only
My Home Move Conveyancing (Hunters Conveyancing)
Conveyancing Alliance Limited
Inventory Suppliers – Lettings Only
Mobile Inventory Program Limited
Financial Services To Offer Mortgage Advice – Sales Only
Mortgage Advice Bureau
Insurance Services – Lettings Only
Removal Services – Sales and Lettings
Surveying Services – Sales Only
Hunters (Midlands) Limited
Utility and Media Packages that are available - Lettings Only
Tenant Shop Limited
Please note that should we have to use an alternative supplier to the ones provided on this privacy notice we will inform you of their details in advance of them making contact with you.